MUNICIPAL ACCOUNTING OFFICE
3. Processing of Disbursement Voucher for cash payment
Includes payment salaries and wages of project-based personnel, financial assistance to individuals and reimbursement of amount below Php 3,000
OFFICE OR
DIVISION:
MUNICIPAL ACCOUNTING OFFICE
CLASSIFICATION:
SIMPLE
TYPE OF
TRANSACTION:
G2C - Government to Citizen
G2G - Government to Government
WHO MAY AVAIL:
ALL
CHECKLIST OF
REQUIREMENTS:
WHERE TO
SECURE:
For release of financial assistance for individual clients 1. Letter Request
Client
2. Death certificate for burial assistance or medical prescription for medical assistance
Client
3. Obligation request
Budget Office
For processing of reimbursement 1. Invoices/ Receipts
Client
2. Receipts and/or other documents evidencing disbursement, if there are available, or in lieu thereof, certification executed by the official concerned that the expense sought to be reimbursed have been incurred for any of the purposes contemplated under the provisions of the GAA in relation to or by reasons of his position, in case of NGAs
Client
3. Other supporting documents as are necessary depending on the nature of the expense charged
Client
For processing of salaries and wages (project based personnel) 1. Report of Disbursements certified correct by the accountable officer
HRMO
2. Approved payrolls/vouchers duly acknowledged/signed by the payee/s
HRMO
3. Approved daily time records (DTRS) or Certificate of Service
HRMO
4. Approved application for leave
HRMO
5. In case of payment of personnel under the "job order" status, duly verified/accepted accomplishment report
HRMO
6. Official Receipt (OR) in case of refund for unclaimed salaries
HRMO
7. Authority from the claimant and identification documents, if claimed by person other than the payee
HRMO
CLIENT
STEPS
AGENCY
ACTION
FEES TO BE
PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1.
Submits all the pertinent documents
Receives and evaluates the completeness of documents submitted.
None
20 minutes
Jasmine Valdehuesa
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Evaluates the correctness of documents submitted.
None
50 minutes
Nestor Tabaco
Municipal Accountant
Municipal Accounting Office
Municipal Accountant
Municipal Accounting Office
Prepares journal entry and disbursement voucher
None
10 minutes
Jasmine Valdehuesa
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Signs the voucher for processing of the payment
None
10 minutes
Nestor Tabaco
Municipal Accountant
Municipal Accounting Office
Municipal Accountant
Municipal Accounting Office
Endorses the voucher to the Municipal Treasurer
None
5 minutes
Jasmine Valdehuesa
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Signs the voucher for processing of the payment
None
5 minutes
Zoraida Lozada
Municipal Treasurer
Municipal Treasurer's Office
Municipal Treasurer
Municipal Treasurer's Office
Endorses the voucher to the Municipal Mayor
None
5 minutes
Sarah Binayao
Admin Aide VI (Utility Foreman)
Municipal Treasurer's Office
Admin Aide VI (Utility Foreman)
Municipal Treasurer's Office
Approves the voucher for processing of the payment
None
6 hours
Rogelio Quiño
Municipal Mayor or Authorized representative
Mayor's Office
Municipal Mayor or Authorized representative
Mayor's Office
Forwards the voucher to the Municipal Treasurer
None
10 minutes
Danny Sanchez
Admin Aide III/Utility Foreman
Mayor's Office
Admin Aide III/Utility Foreman
Mayor's Office
2.
Receives the payment.
Releases the payment
None
5 minutes
Myla Jane Ranas
Admin Assistant II/Disbursing Officer II
Municipal Treasurer's Office
Admin Assistant II/Disbursing Officer II
Municipal Treasurer's Office
TOTAL:
NONE
1 Day