MUNICIPAL ACCOUNTANT'S OFFICE
3. Processing of Disbursement Voucher for Cash Payment
This service covers the review of supporting documents and the preparation and processing of the Disbursement Voucher for cash payments, including financial assistance and reimbursements not exceeding ₱5,000.00. The Accounting Office ensures that all requirements are complete and in order, and endorses the duly processed Disbursement Voucher to the Treasurer’s Office for the disbursement of cash payments in accordance with government accounting and auditing rules.
OFFICE OR
DIVISION:
MUNICIPAL ACCOUNTANT'S OFFICE
CLASSIFICATION:
SIMPLE
TYPE OF
TRANSACTION:
G2C - Government to Citizen
G2G - Government to Government
WHO MAY AVAIL:
Employees of LGU Manolo Fortich Residents of Manolo Fortich
CHECKLIST OF
REQUIREMENTS:
WHERE TO
SECURE:
For release of financial assistance to clients:
1. Letter Request Form (1 original copy)
Municipal Social Welfare and Development Office
2. Death certificate for burial assistance or medical certificate/prescription for medical assistance (1 photocopy)
Death Certificate – Municipal Civil Registrar’s Office; Medical Prescription - Client
3. Obligation request (2 original copies)
Municipal Budget Office
4. Invoices/ Receipts for medical or burial expenses (1 photocopy)
Client
5. Proof of direct relationship with the sick client or the deceased (example: birth certificate, marriage contract, authorization letter), if processed by a representative, or valid authorization letter (1 photocopy if birth certificate or marriage contract; 1 original copy if authorization letter)
Client
6. Photocopy of the ID card of the client and the authorized representative, if represented (1 photocopy)
Client
For release of reimbursements to clients:
1. Invoices/Receipts and/or other documents evidencing disbursement, if there are available, or in lieu thereof, certification executed by the official concerned that the expense sought to be reimbursed have been incurred for any of the purposes contemplated under the provisions of the GAA in relation to or by reasons of his position, in case of NGAs (1 original copy)
Client; or Appropriate LGU Departments (e.g. Motorpool for expenses related to vehicles; MISO for IT related expenses)
2. Written justification for non-compliance with the normal procurement process and the necessity of the expense, approved by the local chief executive. (1 original copy)
Client
3. Obligation Request (2 original copies)
Municipal Budget Office
4. Other supporting documents as are necessary depending on the nature of the expense charged. (1 original copy)
Client
CLIENT
STEPS
AGENCY
ACTION
FEES TO BE
PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1.
Submits all the pertinent documents
1. Receives and checks the completeness of documents submitted.
None
20 minutes
SHYNLIE GALACIO
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Admin Aide VI/Utility Foreman
Municipal Accounting Office
1.1 Evaluates the correctness of documents submitted.
None
60 minutes
DOMINIC O. CINCHEZ
Municipal Accountant
Municipal Accounting Office
Municipal Accountant
Municipal Accounting Office
1.2 Prepares journal entry and disbursement voucher
None
30 minutes
SHYNLIE GALACIO
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Admin Aide VI/Utility Foreman
Municipal Accounting Office
1.3 Signs the voucher for processing of the payment
None
10 minutes
DOMINIC O. CINCHEZ
Municipal Accountant
Municipal Accounting Office
Municipal Accountant
Municipal Accounting Office
1.4 Endorses the voucher to the Municipal Treasurer
None
10 minutes
SHYNLIE GALACIO
Admin Aide VI/Utility Foreman
Municipal Accounting Office
Admin Aide VI/Utility Foreman
Municipal Accounting Office
1.5 Signs the voucher for processing of the payment
None
10 minutes
ZORAIDA LOZADA
Municipal Treasurer
Municipal Treasurer's Office
Municipal Treasurer
Municipal Treasurer's Office
1.6 Endorses the voucher to the Municipal Mayor
None
20 minutes
SARAH BINAYAO
Admin Aide VI (Utility Foreman)
Municipal Treasurer's Office
Admin Aide VI (Utility Foreman)
Municipal Treasurer's Office
1.7 Approves the voucher for processing of the payment
None
6 hours
ROGELIO QUIÑO
Municipal Mayor or Authorized representative
Mayor's Office
Municipal Mayor or Authorized representative
Mayor's Office
1.8 Forwards the voucher to the Municipal Treasurer
None
10 minutes
MICHAEL PAURILLO
Admin Aide III
Mayor's Office
Admin Aide III
Mayor's Office
2.
Receives the cash payment.
2. Disburses cash payment to the client
None
10 minutes
MYLA JANE RANAS
Admin Assistant II/Disbursing Officer II
Municipal Treasurer’s Office
Admin Assistant II/Disbursing Officer II
Municipal Treasurer’s Office
TOTAL:
NONE
1 Day and 1 Hour