MUNICIPAL BUDGET OFFICE
5. LIQUIDATION OF CASH ADVANCES
A cash advance is settled and liquidated either by returning the money advanced if unspent, or by the presentation of regularly accomplished vouchers, giving satisfactory detail of the items thereon paid which must be in accordance with the purpose for which the cash advance was granted, and further supported by proper documents.
OFFICE OR
DIVISION:
MUNICIPAL BUDGET OFFICE
CLASSIFICATION:
SIMPLE
TYPE OF
TRANSACTION:
G2G - Government to Government
WHO MAY AVAIL:
LGU OFFICIALS AND EMPLOYEES
CHECKLIST OF
REQUIREMENTS:
WHERE TO
SECURE:
For Travel:
1. Two (2) Original Liquidation Report
Client
2. Original Copy of receipt(s) and ticket(s), if any
Client
3. Three (3) Original copies of Itinerary of Travel
Client
4. One (1) Original Certificate of Appearance
Client
5. One (1) Photocopy of Obligation Request
Client
Official Receipts (if there is a need for refund) (1, Original)
For Purchase Request:
Liquidation Report (2, original)
Client
Obligation Request and Voucher (1, photocopy)
Client
Purchase Order (3, original)
Client
CLIENT
STEPS
AGENCY
ACTION
FEES TO BE
PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1.
Submits pertinent documents.
1. Receives and examines the completeness and accuracy of supporting documents; and forwards the same to the appropriate officer.
NONE
10 minutes
N/A
1.1 Checks and verifies the correctness of documents (s), with the name and signature of the employee/ officer who was granted the cash advance and the date it was signed.
NONE
10 minutes
N/A
1.2 Records the actual amount in the appropriate registries.
NONE
30 minutes
N/A
2.
Receive the Liquidation Request and signs in the receiving logbook
2. Records the Liquidation Report in the logbook, releases it to the client, and requires the sign the logbook as proof of receipt.
NONE
10 minutes
N/A
TOTAL:
NONE
1 Hour