MUNICIPAL BUDGET OFFICE
3. LIQUIDATION OF CASH ADVANCES
A cash advance is settled and liquidated either by returning the money advanced if unspent, or by the presentation of regularly accomplished vouchers, giving satisfactory detail of the items thereon paid which must be in accordance with the purpose for which the cash advance was granted, and further supported by proper documents.
OFFICE OR
DIVISION:
MUNICIPAL BUDGET OFFICE
CLASSIFICATION:
SIMPLE
TYPE OF
TRANSACTION:
G2G - Government to Government
WHO MAY AVAIL:
LGU OFFICIALS AND EMPLOYEES
CHECKLIST OF
REQUIREMENTS:
WHERE TO
SECURE:
For Travel:
1. Two (2) Original Liquidation Report
1. Client
2. Original Copy of receipt(s) and ticket(s), if any
2. Client
3. Three (3) Original copies of Itinerary of Travel
3. Client
4. One (1) Original Certificate of Appearance
4. Client
5. One (1) Photocopy of Obligation Request
5. Client
For Purchase Request:
1. Two (2) Original Copies of Liquidation Report
1. Client
2. One (1) Photocopy of Obligation Request and Voucher
2. Client
3. One (1) Copy of Purchase Order
3. Client
4. One (1) Original Copy of Receipt(s)
4. Client
CLIENT
STEPS
AGENCY
ACTION
FEES TO BE
PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1.
Submits pertinent documents.
1.1 Receives and examines the completeness and accuracy of supporting documents; and forwards the same to the appropriate officer.
NONE
10 minutes
Rhazel R. Formoso
Assistant Municipal Budget Officer
Municipal Budget Office
Assistant Municipal Budget Officer
Municipal Budget Office
1.2 Checks and verifies the correctness of documents (s), with the name and signature of the employee/officer who was granted the cash advance and the date it was signed.
NONE
10 minutes
Rhazel R. Formoso, or Patricia H. Andaol, or Roy Loevir A. Asarez, or Malou S. Armilla
Assistant Municipal Budget Officer, or Budget Officer III, or Budget Officer II, or Administrative Aide VI (Utility Foremen)
Municipal Budget Office
Assistant Municipal Budget Officer, or Budget Officer III, or Budget Officer II, or Administrative Aide VI (Utility Foremen)
Municipal Budget Office
1.3 Records the actual amount in the appropriate registries.
NONE
30 minutes
Patricia H. Andaol, or Roy Loevir A. Asarez, or Malou S. Armilla
Budget Officer III, or Budget Officer II, or Administrative Aide VI (Utility Foremen)
Municipal Budget Office
Budget Officer III, or Budget Officer II, or Administrative Aide VI (Utility Foremen)
Municipal Budget Office
2.
Receive the document(s).
2. Releases the document(s).
NONE
10 minutes
Rhazel R. Formoso
Assistant Municipal Budget Officer
Municipal Budget Office
Assistant Municipal Budget Officer
Municipal Budget Office
TOTAL:
NONE
1 Hour