MUNICIPAL BUDGET OFFICE
2. PROCESSING OF OBLIGATION REQUESTS FOR PAYROLL, TRAVELING EXPENSES, MONETIZATION and PURCHASE REQUESTS
Obligation Request for purchases, payroll, traveling expenses and monetization refers to the form used for the certification of the availability of allotment and contains the details of the obligation. It shall be prepared in three copies to attach to the Budget Unit and Accounting Unit.
OFFICE OR
DIVISION:
MUNICIPAL BUDGET OFFICE
CLASSIFICATION:
SIMPLE
TYPE OF
TRANSACTION:
G2G - Government to Government
WHO MAY AVAIL:
LGU OFFICIALS AND EMPLOYEES
CHECKLIST OF
REQUIREMENTS:
WHERE TO
SECURE:
For Payroll:
1. One (1) Photocopy of Appointment
1. HRMO
2. One (1) Original Daily Time Record
2. LGU Employee
3. One (1) Original Copy of Accomplishment Report signed by the Head of Office
3. LGU Employee
4. Three (3) Copies of Original Approved Payroll
4. HRMO
For Travelling (Cash Advance):
1. One (1) Copy of Communication Letter/Invitation
1. Agency Conducting the Training or Travel
2. Two (2) Copies of Original Approved Travel Order
2. HRMO/Mayors Office
3. Three (3) Original Copies of Approved Itinerary of Travel
3. Client
For Travelling (Reimbursement):
1. One (1) Copy of Communication Letter/Invitation.
1. Agency Conducting the Training or Travel
2. Two (2) Copies of Original Approved Travel Order.
2. HRMO/Mayor’s Office
3. Three (3) Original Copies of Approved Itinerary of Travel.
3. Client
4. One (1) Original Copy of Certificate of Appearance.
4. Client
5. One (1) Original Official Receipt (Registration and Fare Ticket).
5. Client
For Monetization of Leave Credits:
1. One (1) Original Copy of Approved Letter Request.
1. Requesting Office
2. Two (2) Original Copy of Approved Leave Form indicating the monetization as purpose per supporting documents.
2. HRMO
3. Two (2) Original Copies of Computation of Earned Leave Equivalent.
3. HRMO
For Purchases:
1. Three (3) Original Copies of Purchase Request
1. Client/Procurement
2. One (1) Original copy of Certification of Fund signed by the Budget Officer
2. Client
3. One (1) Photocopy of Approved Project Procurement Management Plan (PPMP); for non-consolidated supplies
3. Client
4. Three (3) Original Copies of BAC resolution on the mode of Procurement.
4. BAC/Procurement
5. Three (3) Original copies of the Abstract of Personal Canvass form.
5. BAC/Procurement
6. Four (4) Original copies of Purchase Order Form indicated the supplier name.
6. BAC/Procurement
CLIENT
STEPS
AGENCY
ACTION
FEES TO BE
PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1.
Submits pertinent documents.
1.1 Receives the documents.
NONE
10 minutes
Rhazel R. Formoso
Assistant Municipal Budget Officer
Municipal Budget Office
Assistant Municipal Budget Officer
Municipal Budget Office
1.2 Examines the completeness and accuracy of documents; and forwards the same to the appropriate officer.
NONE
10 minutes
Rhazel R. Formoso
Assistant Municipal Budget Officer
Municipal Budget Office
Assistant Municipal Budget Officer
Municipal Budget Office
1.3 Examines the availability of allotment , prepares the Obligation Request and records in the appropriate registry.
NONE
15 minutes
Rhazel R. Formoso, or Roy Loevir A. Asarez, or Malou S. Armilla
Assistant Municipal Budget Officer, or Budget Officer II, or Admin. Aide IV (Utility Foreman)
Municipal Budget Office
Assistant Municipal Budget Officer, or Budget Officer II, or Admin. Aide IV (Utility Foreman)
Municipal Budget Office
1.4 Reviews the Obligation Request
NONE
30 minutes
Rhazel R. Formoso
Assistant Municipal Budget Officer
Municipal Budget Office
Assistant Municipal Budget Officer
Municipal Budget Office
1.5 Examines the correctness of charges and signs the Obligation Request
NONE
30 minutes
Graham F. Delco
Municipal Budget Officer
Municipal Budget Office
Municipal Budget Officer
Municipal Budget Office
2.
Receives the Obligation Request and signed pertinent documents.
2. Records the Obligation Request to the logbook and forwards the same to the appropriate office.
NONE
10 minutes
Rhazel R. Formoso
Assistant Municipal Budget Officer
Municipal Budget Office
Assistant Municipal Budget Officer
Municipal Budget Office
TOTAL:
NONE
1 Hour and 45 Minutes