HUMAN RESOURCE AND MANAGEMENT OFFICE
4. Terminal Leave Application Processing
It is a process of converting the monetary value of an employees total accumulated leave credits based on the highest salary rate received before or upon retirement date/voluntary separation.
OFFICE OR
DIVISION:
HUMAN RESOURCE AND MANAGEMENT OFFICE
CLASSIFICATION:
COMPLEX
TYPE OF
TRANSACTION:
G2G - Government to Government
WHO MAY AVAIL:
Officials and Employees of the Local Government Unit of Manolo Fortich
CHECKLIST OF
REQUIREMENTS:
WHERE TO
SECURE:
Terminal Leave Application Form – (1 Original Copy)
Human Resource Management Office
Clearance from money, property, and legal accountability – (5 Original Copies)
Human Resource Management Office
Duly audited photocopy of employees leave card from the last data of service – (2 Original Copies)
Human Resource Management Office
Certificate of Leave Credits – (2 Original Copies)
Human Resource Management Office
Approved leave application
Human Resource Management Office
Complete Service Record – (2 Original Copies)
Human Resource Management Office
Statement of Assets, Liabilities and Net Worth (SALN) – (4 Original Copies)
Client
Duly signed computation of terminal leave credits – (2 Original Copies)
Human Resource Management Office
Applicant’s authorization form (in affidavit form) to deduct all financial obligations with the employer or agency - (2 Original Copies)
Client
In case of resignation, duly accepted employees’ letter of resignation – (2 Original Copies)
Client
Government Service Insurance System (GSIS) Clearance – (2 Original Copies)
Government Service Insurance System (GSIS)
Performance Rating – (2 Photocopies)
Concerned Agency Head
Fully accomplished exit interview questionnaire – (1 Original Copy)
Human Resource Management Office
Additional requirement in case of death claimant:
Authenticated Death Certificate – (1 Original Copy, 1 Photocopy)
Philippine Statistics Authority (PSA)
Authenticated Marriage Contract – (1 Original Copy, 1 Photocopy)
Philippine Statistics Authority (PSA)
Authenticated Birth Certificate of all surviving legal heirs – (1 Original Copy, 1 Photocopy)
Philippine Statistics Authority (PSA)
Designation of next-of-kin – (1 Original Copy, 1 Photocopy)
Client
Waiver of right of children for 18 years old and above – (1 Original Copy, 1 Photocopy)
Client
CLIENT
STEPS
AGENCY
ACTION
FEES TO BE
PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1.
Submits request for the processing of terminal leave benefits
1.1 Receives and prepares the requested document
None
5 Minutes
Allona Jean Y. Gozon
Administrative Assistant II (Human Resource Management Assistant)
Human Resource Management Office
Administrative Assistant II (Human Resource Management Assistant)
Human Resource Management Office
2.
Waits for the document to be released
2.1 Reviews the document being submitted and facilitates the computation and routing of the documents
None
15 Minutes
Allona Jean Y. Gozon
Administrative Assistant II (Human Resource Management Assistant)
Human Resource Management Office
Administrative Assistant II (Human Resource Management Assistant)
Human Resource Management Office
2.2 Facilitates the signing of the obligation request
None
34 Minutes
Graham F. Delco
Municipal Budget Officer
Municipal Budget Office
Municipal Budget Officer
Municipal Budget Office
2.3 Records and issues disbursement voucher
None
1 Day, 40 Minutes
Nestor M. Tabaco
Municipal Accountant
Municipal Accounting Office
Municipal Accountant
Municipal Accounting Office
2.4 Facilitates the signing of the disbursement voucher
None
5 Minutes
Zoraida C. Lozada
Municipal Treasurer
Municipal Treasurer’s Office
Municipal Treasurer
Municipal Treasurer’s Office
2.5 Submits the terminal leave application and facilitates the signing of the disbursement voucher
None
20 Minutes
Dulce Amor B. Margate
Community Affairs Officer II
Mayor’s Office
Community Affairs Officer II
Mayor’s Office
2.6 Issues check and forwards to the Mayor’s Office for Mayor’s signature
None
2 Days
Zoraida C. Lozada
Municipal Treasurer
Municipal Treasurer’s Office
Municipal Treasurer
Municipal Treasurer’s Office
2.7 Submits signed check to the Municipal Accounting Office for issuance of advice
None
5 Minutes
Nestor M. Tabaco
Municipal Accountant
Municipal Accounting Office
Municipal Accountant
Municipal Accounting Office
3.
Receives the check
3.1 Releases the check
None
5 minutes
Zoraida C. Lozada
Municipal Treasurer
Municipal Treasurer’s Office
Municipal Treasurer
Municipal Treasurer’s Office
TOTAL:
NONE
3 Days, 2 Hours, 9 Minutes